MINUTES OF REGULAR MEETING

FOR THE

BOARD OF EDUCATION

EVERGREEN PARK ELEMENTARY SCHOOL DISTRICT 124

July 16, 2008

A Regular Meeting for the Board of Education of Evergreen Park Elementary School District 124 was called to order at 6:10 p.m. on July 16, 2008 in the Multi-Purpose Room at Central Junior High School, Evergreen Park, IL.

The following Board Members were physically present at roll call:

Mrs. Kathy Rohan

Mr. Jim Flanagan

Mr. Terry MacDonald

Mrs. Joan Boss

Mrs. Sue Ryan

Mr. Craig Miller

Absent: Mr. Rick Schultz

Mr. Flanagan, Board President, led the audience in the Pledge of Allegiance. Thereafter, Mr. Flanagan welcomed Interim Superintendent, Dr. Larry Weck to Evergreen Park Elementary School District 124. Dr. Weck told those in attendance that it was a pleasure for him to be working for the District.

Consideration to approve the agenda was made by the Board. A motion was made by Mr. MacDonald and seconded by Mr. Flanagan to approve the agenda as presented, noting the items E and F would be discussed further in Closed Session. A voice vote was taken with the following results:

MOTION CARRIED ON VOICE VOTE (6-0)

At 6:12 p.m. a motion was made by Mrs. Rohan and seconded by Mrs. Boss to recess to Closed Session to discuss a parent concern and personnel items with possible action to follow. A voice vote was taken with the following results:

MOTION CARRIED ON VOICE VOTE (6-0)

At 7:17 p.m. the Board returned to Open Meeting and continued with the remainder of the agenda. The following staff members were present in Open Meeting:

Dr. Larry Weck, Interim Superintendent; Ms. Kathy Hatczel, Assistant Superintendent; Mrs. Fran LaBella, Executive Director of Business Services; Mrs. Marcia Harroun, Director of Technology; Mr. Bill Smith, Director of Buildings & Grounds and Jan Stanton, Recording Secretary.

Mr. Flanagan opened the meeting to the public. Hearing no comments, Mr. Flanagan continued with the remainder of the agenda.

Under ‘Staff Reports’ Dr. Weck reviewed a Memorandum of Understanding with the Board. Dr. Weck reported that Illinois Law requires districts to help teachers, not highly qualified, in hard to fill positions, by providing them with financial assistance to become highly qualified. Dr. Weck further explained that the Memorandum of Understanding is an agreement between the Union and the Board to provide assistance for these teachers with additional funds that would be taken from the Title II and Title III grants.

Dr. Weck told Members of the Board that they will be working with the Union on this Memorandum of Understanding and that they plan on bringing this item to the Board for their consideration in August.

Mrs. Harroun provided the Board with an update on the proposed purchase of 50 laptops as outlined in the Technology Plan, noting that laptops would be available for teachers use as well as student use. Mrs. Harroun reviewed quotes given to the District by HP Compaq and Dell Latitude recommending HP Compaq due to the way these computers would support the other HP’s that the District already owns.

Mrs. LaBella provided the Board with a power point presentation on 403(b) regulations. Mrs. LaBella reported that on July 26, 2007 the IRS issued regulations addressing 403(b) tax-sheltered annuity plans and, that as a result, the law requires employers offering such plans to adopt a written plan. Mrs. LaBella explained further that the Worth Township Consortium obtained proposals/interviewed vendors and selected TSA Consulting as a third party administrator.

10. Consent Agenda items 1 through 7 were reviewed by the Board and, thereafter, a motion was made by Mrs. Boss and seconded by Mrs. Rohan to approve items as recommended:

1. Approve Monthly Transaction Reports for June, 2008

2. Approve Fund Balance Report for June, 2008

3. Approve Expenditure Report and Projected Payroll Report for July, 2008

4. Approve Board Minutes from the Regular Meeting of July 11, 2008

5. Approve Closed Session Minutes from the Regular Meeting of June 11, 2008

6. Personnel Recommendations (revised)

7. Freedom of Information Request – Penny Nathan Kahan & Associates – Status/Information Sent

FUND	EXPENSES June 2008	EXPENSES July 2008	IMPREST ACCOUNT	PROJECTED PAYROLL July 2008	TOTAL PROJECTED EXPENSES July 2008

EDUCA- TION	0.00	337,857.00	590.47	101,698.20	440,145.67
TITLE I	0.00	0.00	0.00	0.00	0.00
Pre-K	0.00	16.01	0.00	0.00	16.01
TPI	0.00	0.00	0.00	0.00	0.00
TITLE II	0.00	0.00	1,140.00	0.00	1,140.00
DRUG FREE	0.00	0.00	0.00	0.00	0.00
READ. IMPROV.	0.00	0.00	0.00	0.00	0.00
TITLE V	0.00	0.00	0.00	0.00	0.00
PL94-402	0.00	13.09	0.00	0.00	13.09
BUILDING	0.00	78,814.85	0.00	49,737.14	128,551.99
BOND/INT	0.00	0.00	0.00	0.00	0.00
TRANS.	0.00	1,402.44	0.00	0.00	1,402.44
IMRF	0.00	0.00	0.00	14,603.08	14,603.08
Const.	0.00	0.00	0.00	0.00	0.00
WK. CASH	0.00	0.00	0.00	0.00	0.00
FIRE PREV. & SAFETY	0.00	0.00	0.00	0.00	0.00

TOTALS:	0.00	418,103.39	1,730.47	166,038.42	585,872.28

A roll call vote was taken with the following results:

Mrs. Kathy Rohan yea

Mr. Jim Flanagan yea

Mr. Terry MacDonald yea

Mrs. Joan Boss yea

Mrs. Sue Ryan yea, abstain 4 & 5

Mr. Craig Miller yea, abstain 4 & 5

MOTION CARRIED

11. Consideration was made by the Board to approve the 2^nd reading and adoption of revised Board Policies as reviewed by Mrs. Ryan at the May, 2008 Board Meeting. A motion was made by Mr. Miller and seconded by Mr. Flanagan to waive the actual reading and adopt recommended revisions to Board Policies. A roll call vote was taken with the following results:

Mrs. Kathy Rohan yea

Mr. Jim Flanagan yea

Mr. Terry MacDonald yea

Mrs. Joan Boss yea

Mrs. Sue Ryan yea

Mr. Craig Miller yea

MOTION CARRIED

12. Consideration was made by the Board to reschedule the March 18, 2009 Board of Education meeting due to a scheduling conflict. After discussion a motion was made by Mrs. Boss and seconded by Mr. Miller to reschedule the March 18, 2009 to March 25, 2009. A voice vote was taken with the following results:

MOTION CARRIED ON VOICE VOTE (6-0)

13. Consideration was made by the Board to approve the Prevailing Wage/Resolution as required by law. A motion was made by Mr. MacDonald and seconded by Mrs. Boss to approve the Prevailing Wage/Resolution for July, 2008. A roll call vote was taken with the following results:

Mrs. Kathy Rohan yea

Mr. Jim Flanagan yea

Mr. Terry MacDonald yea

Mrs. Joan Boss yea

Mrs. Sue Ryan yea

Mr. Craig Miller yea

MOTION CARRIED

14.Consideration was made by the Board to approve the extra support proposal for Jan Widing for the amount of mentoring time dictated by State requirements. A motion was made by Mr. Flanagan and seconded by Mr. MacDonald to approve having extra support from Jan Widing as determined by State requirements. A roll call vote was taken with the following results:

Mrs. Kathy Rohan yea

Mr. Jim Flanagan yea

Mr. Terry MacDonald yea

Mrs. Joan Boss yea

Mrs. Sue Ryan yea

Mr. Craig Miller yea

MOTION CARRIED

15.Consideration was made by the Board to approve the extra support proposal for Ardeen Hoke for the amount of mentoring time dictated by State requirements. A motion was made by Mr. Miller and seconded by Mrs. Ryan to approve having extra support from Ardeen Hoke as determined by State requirement. A roll call vote was taken with the following results:

Mrs. Kathy Rohan yea

Mr. Jim Flanagan yea

Mr. Terry MacDonald yea

Mrs. Joan Boss yea

Mrs. Sue Ryan yea

Mr. Craig Miller yea

MOTION CARRIED

16. Consideration was made by the Board to approve Closed Minutes for Public View. Dr. Weck reported the Board Policy requires that the Board review Closed Session minutes semi-annually, that are currently unavailable for public view. A motion was made by Mrs. Boss and seconded by Mrs. Rohan to approve the Closed Minutes for public view from January, 2008 through May, 2008. A voice vote was taken with the following results:

MOTION CARRIED ON VOICE VOTE (6-0)

17.Consideration was made by the Board to approve the destruction of Closed Session Tapes. Dr. Weck reported that after 18 months has passed since being made, the audio recording of a Closed Session is destroyed provided the Board approves it disposal. A motion was made by Mr. Miller and seconded by Mrs. Boss to approve the destruction of Closes Session Tapes from July, 2006 through December, 2006. A voice vote was taken with the following results:

MOTION CARRIED ON VOICE VOTE (6-0)

19.Consideration was made by the Board to approve the purchase of 50 laptops as reported on earlier by Mr. Harroun. A motion was made by Mr. Flanagan and seconded by Mr. MacDonald to approve the purchase of 50 laptops with HP Compaq in the amount of $44,950.00. A roll call vote was taken with the following results:

Mrs. Kathy Rohan yea

Mr. Jim Flanagan yea

Mr. Terry MacDonald yea

Mrs. Joan Boss yea

Mrs. Sue Ryan yea

Mr. Craig Miller yea

MOTION CARRIED

20. Consideration was made by the Board to approve the Engagement Letter with McGladrey & Pullen Certified Public Accountants. Mrs. LaBella reported that due to increased auditing standards, McGladrey & Pullen is now required to perform a more in-depth review of the internal controls of the district, at an additional cost to the district of $1,700. A motion was made by Mrs. Rohan and seconded by Mr. MacDonald to approve the Engagement Letter with McGladrey & Pullen Certified Public Accountants for the FY08 audit in the amount of $20,500. A roll call vote was taken with the following results:

Mrs. Kathy Rohan yea

Mr. Jim Flanagan yea

Mr. Terry MacDonald yea

Mrs. Joan Boss yea

Mrs. Sue Ryan yea

Mr. Craig Miller yea

MOTION CARRIED

21. Consideration was made by the Board to approve TSA as the Third Party Administrator for the 403(b) Plan as reviewed by Mrs. LaBella earlier in the agenda. A motion was made by Mr. Miler and seconded by Mrs. Rohan to approve TSA as the Third Party Administrator for the 403(b) Plan. A roll call vote was taken with the following results:

Mrs. Kathy Rohan yea

Mr. Jim Flanagan yea

Mr. Terry MacDonald yea

Mrs. Joan Boss yea

Mrs. Sue Ryan yea

Mr. Craig Miller yea

MOTION CARRIED

22. At 7:55 p.m. a motion was made by Mr. MacDonald and seconded by Mr. Flanagan to recess to Closed Session to discuss personnel items and a parent concern. A voice vote was taken with the following results:

MOTION CARRIED ON VOICE VOTE (6-0)

23. After returning to Open Meeting at 9:10 p.m. a motion was made by Mrs. Rohan and seconded by Mr. MacDonald to adjourn the Meeting. A voice vote was taken with the following results:

MOTION CARRIED ON VOICE VOTE (6-0)

24. The next schedule Meeting will be held on August 20, 2008 at 7:00 p.m. in the Multi-Purpose Room at Central Junior High School, Evergreen Park, IL

__________________________ ______________________________

President Secretary

Jan Stanton, Recording Secretary