MINUTES OF REGULAR MEETING

FOR THE

BOARD OF EDUCATION

EVERGREEN PARK ELEMENTARY SCHOOL DISTRICT 124

February 18, 2009

1. A Regular Meeting for the Board of Education of Evergreen Park Elementary School District 124 was called to order at 7:02 p.m. on February 18, 2009 in the Multi-Purpose Room at Central Junior High School, Evergreen Park, IL.

The following Board Members were physically present at roll call:

Mrs. Kathy Rohan

Mr. Jim Flanagan

Mr. Terry MacDonald

Mrs. Joan Boss

Mrs. Sue Ryan

Mr. Rick Schultz

Absent: Mr. Craig Miller

The following staff members were present: Dr. Robert Howard, Superintendent; Mrs. Kathy Hatczel, Assistant Superintendent; Mrs. Fran LaBella, Executive Director of Business Services; Mrs. Teri Louer, Executive Director of Student Support Services, Mr. Bill Smith, Director of Buildings and Grounds; Mrs. Sue Panico, Director of Student Services; Mrs. Marcia Harroun, Director of Technology; Mr. Jeff Nightingale, Mr. John Stanton, Ms. Shaton Wolverton, Principals; and Mrs. Jan Stanton, Recording Secretary.

2. Mr. Flanagan, Board President, led the audience in the Pledge of Allegiance and, thereafter, asked those in attendance to observe a moment of silence in the memory of Larry Pukelis. Mr. Flanagan spoke to the audience about what a wonderful person Larry was and thanked Kathy and Rita for all of their efforts in coordinating time off for staff to attend the funeral services for Larry.

3. Consideration to approve the agenda was made by the Board. A motion was made by Mrs. Boss and seconded by Mrs. Rohan to approve the agenda as presented. A voice vote was taken with the following results:

MOTION CARRIED ON VOICE VOTE (6-0)

4. Under ‘Student Highlights’, the Board presented a Certificate of Recognition to Ayla Martinez-Castillo, Conrad Garbacz, Sandra Bruinius and Sarah Dickey, (Kailah Holston-absent)from Southeast School for having their Reflection Program entries advancing to State level.

5. Mr. Flanagan opened the meeting to the public. Hearing no comments, Mr. Flanagan continued with the remainder of the agenda.

6. Mr. Rohan reported that the Facility Committee met on January 27, 2009 and that Control Technology and Solutions (CTS) provided the committee with energy savings ideas for the district and information regarding performance contracting. Mr. MacDonald reported that the focus of the meeting centered around the current economy and that after discussion there was consensus among committee members that it would be worthwhile for the District to conduct energy savings projects with all other building improvement plans put on hold. The Committee agreed to meet one additional time prior to the end of the school year.

7. Mr. Schultz reported that he was unable to attend the recent AERO meeting and indicated he will provide an expanded presentation in March regarding Gaddis School renovations.

8. Mrs. Rohan provided the Board with information regarding a Bullying Workshop that she attended. Mrs. Rohan noted that the workshop presenter stressed there are no ‘box programs’ and each district needs to take into consideration their own circumstances and provide interventions that support their needs. Additionally, they mentioned that PBIS is not an anti-bullying program, but does address ‘respect’ which is an important component.

9. Mr. Flanagan reported the Board met with Dr. Howard and Dr. Cody to begin the Strategic Planning process and additional planning sessions are scheduled for March 19 and March 30 to continue the process with the broad-based community meeting on April 25, 2009. Mr. Flanagan thanked Dr. Howard for his facilitation. Dr. Howard told the audience that Strategic Planning is a management tool used to help a school district do a better job 1) focusing its energy/resources, 2) to ensure that members of the school district are working together toward the same goal and 3) to assess and adjust the school district’s direction in response to a changing environment and needs.

10. Dr. Howard told Members of the Board that Mrs. Hatczel, Mrs. LaBella, Mrs. Louer, Mrs. Harroun, Mr. Stanton and Ms. Thomas have met on several occasions regarding programming for the 2009 Summer School Program. Dr. Howard reported that the general purpose of summer school is to provide interventions to remediate literacy skills and maintain previously learned skills. Additionally, Dr. Howard reported that the District believes that all children can become proficient readers and that the summer school program has been redesigned with a strong literacy focus.

Mrs. Hatczel reported that the program will run from June 22, 2009 through July 23, 2009 – Monday through Thursday for five weeks and the length of the instructional program will be two hours. Mrs. Hatczel noted that Teachers will receive one day of training on the implementation of research-based programs and there will be a half-day orientation meeting prior to the start of summer school.

Mrs. Boss thanked the committee for their efforts and commitment on behalf of the students.

11. Dr. Howard reported on the following from the February 23, 2009 District Review Team meeting:

¨ Technology Update

¨ RTI Update

¨ Strategic Planning was discussed and members of the District Review Team were invited to participate in the Strategic Planning process on Monday, March 30 from 3:30 – 5:30 p.m. and then again with the Board of Education, administration and parent representatives on April 25, 2009.

12. Dr. Howard reported the District 124 calendar contains the minimum number of student attendance days as required by the State, and, therefore, each day school is cancelled must be made up utilizing the emergency days. Dr. Howard reviewed the following changes to the 2008-2009 calendar due to the cancellation of school on January 15 and January 16, 2009:

¨ Graduation – June 8

¨ Last teacher inservice day – June 9

¨ Report cards to students – June 10

13. Mrs. Hatczel provided the Board with an overview of common components in the District and School Improvement Plans. She provided an overview about federal and state legislation applying to the development of improvement plans and highlighted the Illinois State Board of Education beliefs about student learning and the RtI process.

District and School Improvement Plans must include an action plan with specific objectives containing the following:

¨ Student strategies

¨ Professional Development Strategies

¨ Parent Involvement Strategies

District and School Improvement Plans will contain the following objectives:

¨ To increase student achievement with implementation of a Multi-Tier Early Intervention Services Model, including RtI for Specific Learning Disabilities (SLD) Identification.

¨ To build scientifically based assessment systems for universal and individual screening as well as progress monitoring for academics and behavior.

¨ To insure the use of scientifically research based instructional practices and interventions at all three tiers in reading, math, writing, and behavior in pre-kindergarten through 8^th grade.

¨ Eligibility: To define the RtI entitlement process for SLD (Specific Learning Disabilities) determination.

14. Mrs. Hatczel provided the Board with a power point presentation regarding the Measurement of Assessment Progress assessment software recommendation highlighting the following:

¨ Purpose of assessments

¨ Terra Nova testing concerns

¨ Purpose and Goal of the Assessment Committee

¨ Assessment software programs reviewed by the Committee

¨ Strengths of Northwest Evaluation Association (NWEA) – Measures of Academic Progress (MAP)

15. Mrs. LaBella provided a power point covering the Board with the following information on the FY 09 Mid-year Financial Report:

¨ Budgeted v Actual Revenues

¨ Budgeted v Actual Expenditures

¨ Actual Revenues v Expenditures by Fund

¨ Cash Flow Analysis

¨ District 124 Financial Profile

¨ Property Tax Collections

¨ State Payment Delays

¨ 2009 Property Taxes under PTELL

¨ Projected Property Taxes

16. Consent Agenda items 1 through 6 were reviewed by the Board and, thereafter, a motion was made by Mr. Schultz and seconded by Mrs. Rohan to approve the following items as recommended:

1. Approve Monthly Transaction Reports for January, 2009

2. Approve Fund Balance Report for January, 2009

3. Approve Expenditure Report and Projected Payroll Report for January, 2009

4. Approve Board Minutes from the Regular Meeting of January 21, 2009 and the Special Meetings of January 23, 2009, January 24, 2009 and February 6, 2009

5. Approve Closed Session Minutes from the Regular Meeting of January 21, 2009

6. Personnel Recommendations

FUND	EXPENSES Feb. 20089	EXPENSES Feb 2009	IMPREST ACCOUNT	PROJECTED PAYROLL Feb 2009	TOTAL PROJECTED EXPENSES Feb 2009
EDUCA- TION	0.00	547,824.40	2,321.52	1,420,937.91	1,971,083.83
TITLE I	0.00	1,049.78	0.00	19,759.05	20,808.83
Pre-K	0.00	0.00	0.00	13,511.28	13,511.28
TPI	0.00	0.00	0.00	8,841.63	8,841.63
TITLE II	0.00	3,426.40	30.00	0.00	3,456.40
DRUG FREE	0.00	0.00	0.00	0.00	0.00
READ. IMPROV.	0.00	0.00	0.00	5,342.22	5,342.22
TITLE V	0.00	599.24	0.00	16,367.23	16,966.47
PL94-402	0.00	34,691.60	450.00	0.00	35,141.60
BUILDING	0.00	104,848.59	202.20	74,727.96	179,778.75
BOND/INT	0.00	0.00	0.00	0.00	0.00
TRANS.	0.00	41,256.14	0.00	0.00	41,256.14
IMRF	0.00	0.00	0.00	56,436.24	56,436.24
Const.	0.00	0.00	0.00	0.00	0.00
WK. CASH	0.00	0.00	0.00	0.00	0.00
FIRE PREV. & SAFETY	0.00	0.00	0.00	0.00	0.00
TOTALS:	0.00	733,696.15	3,003.72	1,615,923.52	2,352,623.39

A roll call vote was taken with the following results:

Mrs. Kathy Rohan yea

Mr. Jim Flanagan yea

Mr. Terry MacDonald yea

Mrs. Joan Boss yea

Mrs. Sue Ryan yea

Mr. Rick Schultz yea

MOTION CARRIED (6-0)

17. Consideration was made by the Board to approve the 2009-2010 Calendar. A motion was made by Mr. MacDonald and seconded by Mrs. Boss to approve the 2009-2010 Calendar as presented. A voice vote was taken with the following results:

MOTION CARRIED ON VOICE VOTE (6-0)

18. At 9:20 p.m. a motion was made by Mr. Schultz and seconded by Mr. MacDonald to recess to Closed Session to discuss the Interim Superintendent Goals, Superintendent Job Description, personnel and Residency Hearing with action to follow. A voice vote was taken with the following results:

MOTION CARRIED ON VOICE VOTE (6-0)

19. At 10:40 p.m., after returning from Open Meeting:

A motion was made by Mr. Flanagan and seconded by Mr. MacDonald to approve a Resolution supporting the Hearing Officer’s recommendation to:

1. exclude the student from school based upon non-resident status of Student A (2-18-09); and

2. charge the family a per capita tuition charge in accordance to the Illinois State Board of Education guidelines as it pertains to the Evergreen Park Elementary School District 124 for the time period from the date of the student’s enrollment on September 2, 2008, to the date the student is excluded from school.

3. be it further resolved, the date of removal of the student from school and tuition charges will be held in abeyance pending determination by the Suburban Cook County Regional Office of Education of a Dispute Resolution Claim that the child is not Homeless.

A roll call vote was taken with the following results:

Mrs. Kathy Rohan yea

Mr. Jim Flanagan yea

Mr. Terry MacDonald yea

Mrs. Joan Boss yea

Mrs. Sue Ryan yea

Mr. Rick Schultz yea

MOTION CARRIED (6-0)

20. At 10:42 p.m. a motion was made by Mrs. Rohan and seconded by Mrs. Boss to adjourn the Meeting. A voice vote was taken with the following results:

MOTION CARRIED ON VOICE VOTE (6-0)

21. The next scheduled Regular Board of Education Meeting will be held on March 25, 2009 at 7:00 p.m. in the Multi-Purpose Room at Central Junior High School, Evergreen Park, IL.

__________________________ ______________________________

President Secretary

Jan Stanton, Recording Secretary