Southwest School PTA Minutes - 2009-2010

January 13, 2010

 

Present:  Katie Elwood, Tish Moore, Kate Bradley, Amy Poore, Michelle Aldalpe, Meg Moonan, Jane Dickman, Colleen Klimczak, Bridgid Bullinton, Deborah Rodriguez, Josephine Pogue, Denise Thomas

 

Kate Bradley called the meeting to order at 6:36 PM.  Meeting recorded by Josephine Pogue.

 

Minutes:   Minutes read by Josephine. Minutes accepted and filed without changes.  Motion to accept minutes by Tish Moore, seconded by Katie Elwood.

 

Treasurer’s Report (Michelle Aldape):  Read by Michelle, accepted and filed for audit

 

Budget & Finance : Founders Day has a $250 budget, Talent show $50, Banner contest $150

                               

1st VP (Assemblies) (Mary Deering)  - No report

 

2nd VP (Membership) (Dana Kremposky)  - Kate reported that membership is closed at 156 families and staff.

 

Chair Reports:

Father/Daughter Dance-. Planning is well underway for the Feb. 6th event.  Katie Elwood is the Chairperson. The party will run from 6:30-9 with decorating and setup from 3-5. Ms. Thomas Ok’d the decorating time.  We will be asking parents to deliver their food donations between 3 and 5 if possible.  Homemade items are OK according to Ms. Thomas because the event is after school hours. Tickets will be available at the door for $30 for one daughter and $35 for two or more. Wayne Pliska is donating DJ services. PTA will provide pop, water and non-alcoholic punch. There will be a Hollywood theme.  Katie is trying to get some kids from EP High School to come and take pictures.  The colors will be black, silver and hot pink.  All of the girls will be given tiaras as a party favor. Katie showed a sample of what the photos from the professional photographer would look like.  They have a Hollywood backdrop and will show the event name and the date.  She is planning to put up fairy lights.  Ms. Thomas may have a source to borrow some lights, otherwise we will have to get parents to bring them. The girls can have any friend or family member bring them as long as they are over 18. Ms. Thomas also volunteered that Dist 124 will pay the cost of maintenance staff for one PTA function per year.  Katie needs as many volunteers as possible.  Meg suggested that since we aren’t going to do SWINGO those volunteers could be contacted to see if they could help with the Father/Daughter or Mother/Son events. The invite for the dance goes home tomorrow.

 

The group voted to amend the budget for “Family Activity from $100-$400. TIsh proposed the change, Michelle made the motion and Jane seconded.  Colleen pointed out that these are fund raising events, so hopefully they will be well attended and we will make this money back.  The Mother/Son event is tentatively set for April.

 

Talent show –

Feb 11th is performance at 6:30.  Anne Minard suggested via Ms. Thomas that we open the show to let parents and children perform together. Two rehearsals are mandatory, some concern about getting parents to come.  Would parents be able to come to the school day performance? Usually this is the day after but there is a school Olympics day the day after this year as a PBIS reward. We may not do an afternoon performance because of that but if we did it would have to be soon after.  Feb 4th and Feb 9th from 3-5 rehearsal, help is also needed night of. Anne also had an idea of asking for canned goods as an entry and then donating them.

 

Market Day – Up to December we have made $788.27

 

Principals report:

·         Map testing going on

·         Waiting for events in Feb.

·         Online textbook for science, there was a delay but it’s up and running

 

Program reminders and unfinished business:

·         Family Science night on Feb 25th 6:30

·         Jan 20th Market Day pickup

·         Founders day Feb 16th, some changes this year, teacher of the year will be presented to the kids at an assembly, Evening event at NorthEast (planning meeting at 7pm ) Ms. Thomas suggested at PTA/Principals meeting that the awards be grouped, not the schools because people leave after their school is done.

 

New Business:

 

Founders Day Committee forming (need to do this in January) Tish, Josephine, Meg, Michelle volunteered. We need an e-mail blast to ask for suggestions for teacher of the year. TIsh reviewed the criteria for awards and what is involved in choosing the awardees.  Try not to miss 6th grade parents, also not to miss people who may have been active for a few years and then were less active because they went back to work or had other issues.

 

 

The incentive prize for attending the PTA meeting went to Katie Elwood.  The meeting was adjourned by Kate at 7:30pm.

 

Respectfully Submitted,

Josephine Pogue - Recording Secretary